Working Smarter

Put an 'out' basket near the door; consolidate trips away from your desk; hang an 'in' basket outside your work area so people can drop things for you without interrupting.
Make decisions quickly; over 80 percent of decisions should be made immediately. It's more important to decide about a piece of paper promptly than it is to handle it only once.
Do quick tasks right away. If it will take two minutes or less, do it now. For projects, make and keep appointments with yourself for each step.
Throw out as much as possible-especially duplicates and out-of-date material.
Create routines (for example, weekly planning sessions). Process mail, email, faxes, and voicemail daily. Keep a master 'to do' list and store related papers in a "to do" folder; review your list daily.




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